{"id":911,"date":"2023-02-16T13:05:05","date_gmt":"2023-02-16T13:05:05","guid":{"rendered":"https:\/\/www.pcinfotools.com\/blog\/?p=911"},"modified":"2023-02-16T13:05:05","modified_gmt":"2023-02-16T13:05:05","slug":"reduce-microsoft-outlook-mailbox-size-without-deleting","status":"publish","type":"post","link":"https:\/\/www.pcinfotools.com\/blog\/reduce-microsoft-outlook-mailbox-size-without-deleting\/","title":{"rendered":"How to Reduce Microsoft Outlook Mailbox size without losing data?"},"content":{"rendered":"<p><strong>Summary:<\/strong> Your MS Outlook files contain several essential emails, notes, contacts, and journals. You don\u2019t want to miss a single contact. However, a large file can be prone to corruption. It may become inaccessible. Therefore, it is essential to reduce the file size by deleting unnecessary emails and other databases. In this article, we learn techniques to reduce an Outlook file without deleting a single email.<\/p>\n<p style=\"text-align: center;\"><a class=\"maxbutton-1 maxbutton maxbutton-download-now\" target=\"_blank\" rel=\"nofollow noopener\" href=\"https:\/\/www.pcinfotools.com\/dl\/compressdemo.exe\"><span class='mb-text'>Download Now<\/span><\/a><\/p>\n<p>A PST file contains emails, contacts, notes, messages, journals, and other databases. A PST file can be 2GB, 20GB, or up to 50 GB. If you have an ANSI version of the PST file, it can store up to 2GB of data. Extending its size can corrupt the file.<\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_68 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title \" >Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.pcinfotools.com\/blog\/reduce-microsoft-outlook-mailbox-size-without-deleting\/#Reasons_for_Large_Outlook_Files\" title=\"Reasons for Large Outlook Files\">Reasons for Large Outlook Files<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.pcinfotools.com\/blog\/reduce-microsoft-outlook-mailbox-size-without-deleting\/#How_to_Maintain_the_Size_of_Your_PST_File\" title=\"How to Maintain the Size of Your PST File?\">How to Maintain the Size of Your PST File?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.pcinfotools.com\/blog\/reduce-microsoft-outlook-mailbox-size-without-deleting\/#How_to_Compact_your_PST_files\" title=\"How to Compact your PST files?\">How to Compact your PST files?<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.pcinfotools.com\/blog\/reduce-microsoft-outlook-mailbox-size-without-deleting\/#Automated_Tools_to_Reduce_Microsoft_Outlook_Mailbox_size\" title=\"Automated Tools to Reduce Microsoft Outlook Mailbox size\">Automated Tools to Reduce Microsoft Outlook Mailbox size<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.pcinfotools.com\/blog\/reduce-microsoft-outlook-mailbox-size-without-deleting\/#Steps_to_Compress_Outlook_PST_files\" title=\"Steps to Compress Outlook PST files\">Steps to Compress Outlook PST files<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.pcinfotools.com\/blog\/reduce-microsoft-outlook-mailbox-size-without-deleting\/#Significant_Features_of_the_Application\" title=\"Significant Features of the Application\">Significant Features of the Application<\/a><ul class='ez-toc-list-level-4' ><li class='ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.pcinfotools.com\/blog\/reduce-microsoft-outlook-mailbox-size-without-deleting\/#Conclusion\" title=\"Conclusion\">Conclusion<\/a><\/li><\/ul><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Reasons_for_Large_Outlook_Files\"><\/span>Reasons for Large Outlook Files<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><strong>Large attachments:<\/strong> Emails play an important role in increasing the size of your Outlook. If your emails hold large attachments, the PST file size will grow quickly.<\/p>\n<p><strong>Lots of emails:<\/strong> As a regular user of MS Outlook, you should practice removing unwanted emails. They can be reasons for a large PST file. Keep the size small.<\/p>\n<p><strong>Saving sent items:<\/strong> If you have a setup to keep a record of sent items on your Outlook, it automatically grows the file size each time you end up saving emails.<\/p>\n<p><strong>Archiving settings:<\/strong> If you have automatic archiving turned on, your PST file can grow in size.<\/p>\n<p><strong>Cached Exchange Mode:<\/strong> If you use Cached Exchange Mode in Outlook, it can increase the file size as it saves one copy of emails to your system.<\/p>\n<p><strong>Junk email folder:<\/strong> It is one of the most common problems of making a PST file size large.<br \/>\nCalendar items: If your Outlook holds several calendar items, especially recurring ones, this can lead to a large file size.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"How_to_Maintain_the_Size_of_Your_PST_File\"><\/span>How to Maintain the Size of Your PST File?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>It is easy to maintain the size of your PST file if you follow some precautions. We recommend you switch all your ANSI version of PST files to the Unicode version to find enough storage for your PST files. In other words, a PST file of Unicode can store up to 50GB of data. It means you can create a large size of PST file.<\/p>\n<p><strong>Here are some tips to follow to resize a PST file.<\/strong><\/p>\n<ol>\n<li>Instead of creating one PST file, you can create multiple PST files for data storage.<\/li>\n<li>Instead of saving your attachments in a PST file,<\/li>\n<li>\u00a0save attachments outside the file.<\/li>\n<li>Archive the entire email messages of Outlook.<\/li>\n<\/ol>\n<h3><span class=\"ez-toc-section\" id=\"How_to_Compact_your_PST_files\"><\/span>How to Compact your PST files?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Microsoft understands users\u2019 requirements. Therefore, it also offers in-built features to compact a PST file size. You can use the in-built feature to reduce a PST file size.<\/p>\n<p>To maintain a PST file size, you can split its messages into several multiple PST files. At the same time, save your attachments outside the PST files. A large PST file can impact the speed of Outlook.<\/p>\n<p><strong>Here are the steps to compact a PST file-<\/strong><\/p>\n<ol>\n<li>Open your MS Outlook account and navigate to the File menu<\/li>\n<li>Open Account Settings, and hit Account Settings.<\/li>\n<li>After that, choose the file that you want to resize and then hit Settings.<\/li>\n<li>Press the \u201c<strong>Compact Now<\/strong>\u201d tab.<\/li>\n<\/ol>\n<h2><span class=\"ez-toc-section\" id=\"Automated_Tools_to_Reduce_Microsoft_Outlook_Mailbox_size\"><\/span>Automated Tools to Reduce Microsoft Outlook Mailbox size<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>The technology market is full of choices. You may confuse to choose an application to reduce the size of Outlook. We recommend you use the Pcinfotools <a href=\"https:\/\/www.pcinfotools.com\/compress-pst-software\/\">Outlook PST Compress<\/a> tool. It is one of the best applications to compress PST files of any size and is compatible with Outlook 2003, 2007, 2010, 2013, 2016, and other advanced versions of the email client. The app supports incredible features to compress the process hassle-free.<\/p>\n<p style=\"text-align: center;\"><a class=\"maxbutton-2 maxbutton maxbutton-buy-now\" href=\"https:\/\/www.pcinfotools.com\/shop\/buy-compress-pst-pro.html\"><span class='mb-text'>Buy Now<\/span><\/a><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Steps_to_Compress_Outlook_PST_files\"><\/span>Steps to Compress Outlook PST files<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li>Download and install the tool on your system.<\/li>\n<li>Add single PST files\/folders to tool<\/li>\n<li>Choose location to store resultant files<\/li>\n<li>Click on the Start Button to begin the compressing size of Outlook PST files<\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Significant_Features_of_the_Application\"><\/span>Significant Features of the Application<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li>The app can compress a PST file of any size, including Unicode and ANSI.<\/li>\n<li>It enables a reduction of the size of single or multiple PST files at a time.<\/li>\n<li>The tool has an interactive user interface. Hence, it doesn\u2019t need technical competency.<\/li>\n<li>It compresses PST files by utilizing an empty room of files, such as an unused cache.<\/li>\n<li>It compresses PST files by removing attachments, compressing attachments, removing or saving attachments, and doesn\u2019t remove attachments.<\/li>\n<li>The tool extracts attachments to save them in a ZIP file.<\/li>\n<\/ul>\n<h4><span class=\"ez-toc-section\" id=\"Conclusion\"><\/span>Conclusion<span class=\"ez-toc-section-end\"><\/span><\/h4>\n<p>If you have a large PST file to compress size, we don\u2019t recommend you consider a manual solution. You cannot fix a large size manually. A third-party application will compress a PST file without losing data integrity.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Summary: Your MS Outlook files contain several essential emails, notes, contacts, and journals. You don\u2019t want to miss a single contact. However, a large file can be prone to corruption. It may become inaccessible. Therefore, it is essential to reduce the file size by deleting unnecessary emails and other databases. In this article, we learn&#8230;<\/p>\n<p class=\"more-link-wrap\"><a href=\"https:\/\/www.pcinfotools.com\/blog\/reduce-microsoft-outlook-mailbox-size-without-deleting\/\" class=\"more-link\">Read More<span class=\"screen-reader-text\"> &ldquo;How to Reduce Microsoft Outlook Mailbox size without losing data?&rdquo;<\/span> &raquo;<\/a><\/p>\n","protected":false},"author":13,"featured_media":912,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[16],"tags":[],"class_list":["post-911","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-compress-pst"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.9 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Reduce Microsoft Outlook Mailbox size without losing data - Complete Guide<\/title>\n<meta name=\"description\" content=\"Reduce Microsoft Outlook Mailbox size without losing data directly with the help of PcinfoTools PST Compress Tool, that compress large size PST files\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.pcinfotools.com\/blog\/reduce-microsoft-outlook-mailbox-size-without-deleting\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Reduce Microsoft Outlook Mailbox size without losing data - Complete Guide\" \/>\n<meta property=\"og:description\" content=\"Reduce Microsoft Outlook Mailbox size without losing data directly with the help of PcinfoTools PST Compress Tool, that compress large size PST files\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.pcinfotools.com\/blog\/reduce-microsoft-outlook-mailbox-size-without-deleting\/\" \/>\n<meta property=\"og:site_name\" content=\"PC Info Tools\" \/>\n<meta property=\"article:published_time\" content=\"2023-02-16T13:05:05+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.pcinfotools.com\/blog\/wp-content\/uploads\/2023\/02\/reduce-pst-files.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"700\" \/>\n\t<meta property=\"og:image:height\" content=\"300\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Maja Lanz\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Maja Lanz\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"4 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/www.pcinfotools.com\/blog\/reduce-microsoft-outlook-mailbox-size-without-deleting\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/www.pcinfotools.com\/blog\/reduce-microsoft-outlook-mailbox-size-without-deleting\/\"},\"author\":{\"name\":\"Maja Lanz\",\"@id\":\"https:\/\/www.pcinfotools.com\/blog\/#\/schema\/person\/5a9da7c9d179318cd3f0027143263516\"},\"headline\":\"How to Reduce Microsoft Outlook Mailbox size without losing data?\",\"datePublished\":\"2023-02-16T13:05:05+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/www.pcinfotools.com\/blog\/reduce-microsoft-outlook-mailbox-size-without-deleting\/\"},\"wordCount\":805,\"commentCount\":0,\"publisher\":{\"@id\":\"https:\/\/www.pcinfotools.com\/blog\/#organization\"},\"image\":{\"@id\":\"https:\/\/www.pcinfotools.com\/blog\/reduce-microsoft-outlook-mailbox-size-without-deleting\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/www.pcinfotools.com\/blog\/wp-content\/uploads\/2023\/02\/reduce-pst-files.jpg\",\"articleSection\":[\"Compress PST\"],\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"CommentAction\",\"name\":\"Comment\",\"target\":[\"https:\/\/www.pcinfotools.com\/blog\/reduce-microsoft-outlook-mailbox-size-without-deleting\/#respond\"]}]},{\"@type\":\"WebPage\",\"@id\":\"https:\/\/www.pcinfotools.com\/blog\/reduce-microsoft-outlook-mailbox-size-without-deleting\/\",\"url\":\"https:\/\/www.pcinfotools.com\/blog\/reduce-microsoft-outlook-mailbox-size-without-deleting\/\",\"name\":\"Reduce Microsoft Outlook Mailbox size without losing data - 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