{"id":550,"date":"2022-03-10T05:57:32","date_gmt":"2022-03-10T05:57:32","guid":{"rendered":"https:\/\/www.pcinfotools.com\/blog\/?p=550"},"modified":"2022-03-11T04:48:10","modified_gmt":"2022-03-11T04:48:10","slug":"divide-large-outlook-data-file-into-smaller-files","status":"publish","type":"post","link":"https:\/\/www.pcinfotools.com\/blog\/divide-large-outlook-data-file-into-smaller-files\/","title":{"rendered":"Divide Large Outlook Data File Into Smaller Files With Best Solution"},"content":{"rendered":"<p><strong>Summary: <\/strong>This blog highlights how you can divide large Outlook PST data file using manual and professional ways. This post also focuses on solutions to divide PST file without Outlook.<\/p>\n<p>The large mailbox of Outlook you have, the more problems you face. Many email clients including Microsoft Outlook has maximum storage size for Inbox. Once the mailbox size exceeds its size limit, you will encounter many issues. Therefore, it becomes mandatory to maintain Outlook data file size.<\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_68 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title \" >Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.pcinfotools.com\/blog\/divide-large-outlook-data-file-into-smaller-files\/#_Why_Division_of_Outlook_data_File_Becomes_Necessary\" title=\"\u00a0Why Division of Outlook data File Becomes Necessary?\">\u00a0Why Division of Outlook data File Becomes Necessary?<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.pcinfotools.com\/blog\/divide-large-outlook-data-file-into-smaller-files\/#How_can_I_Divide_the_PST_File_of_Outlook_into_Smaller_Files\" title=\"How can I Divide the PST File of Outlook into Smaller Files?\">How can I Divide the PST File of Outlook into Smaller Files?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.pcinfotools.com\/blog\/divide-large-outlook-data-file-into-smaller-files\/#Method_1_With_Mailbox_Cleanup_Tool\" title=\"Method 1. With Mailbox Cleanup Tool\">Method 1. With Mailbox Cleanup Tool<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.pcinfotools.com\/blog\/divide-large-outlook-data-file-into-smaller-files\/#Method_2_With_ImportExport_wizard\" title=\"Method 2. With Import\/Export wizard\">Method 2. With Import\/Export wizard<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.pcinfotools.com\/blog\/divide-large-outlook-data-file-into-smaller-files\/#Method_3_Move_to_Folder_Option\" title=\"Method 3. Move to Folder Option\">Method 3. Move to Folder Option<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.pcinfotools.com\/blog\/divide-large-outlook-data-file-into-smaller-files\/#Advantages_of_Manual_Methods\" title=\"Advantages of Manual Methods:\">Advantages of Manual Methods:<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.pcinfotools.com\/blog\/divide-large-outlook-data-file-into-smaller-files\/#Drawbacks_of_Manual_Methods\" title=\"Drawbacks of Manual Methods:\">Drawbacks of Manual Methods:<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/www.pcinfotools.com\/blog\/divide-large-outlook-data-file-into-smaller-files\/#Method_4_Split_Outlook_Data_File_With_Automated_Program\" title=\"Method 4. Split Outlook Data File With Automated Program\">Method 4. Split Outlook Data File With Automated Program<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/www.pcinfotools.com\/blog\/divide-large-outlook-data-file-into-smaller-files\/#Steps_to_Divide_Heavy_PST_File_Without_MS_Outlook\" title=\"Steps to Divide Heavy PST File Without MS Outlook:\">Steps to Divide Heavy PST File Without MS Outlook:<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/www.pcinfotools.com\/blog\/divide-large-outlook-data-file-into-smaller-files\/#Benefits_of_Using_Expert_Solution_to_Divide_Oversized_Outlook_Data_File\" title=\"Benefits of Using Expert Solution to Divide Oversized Outlook Data File\">Benefits of Using Expert Solution to Divide Oversized Outlook Data File<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/www.pcinfotools.com\/blog\/divide-large-outlook-data-file-into-smaller-files\/#Conclusion\" title=\"Conclusion\">Conclusion<\/a><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"_Why_Division_of_Outlook_data_File_Becomes_Necessary\"><\/span>\u00a0Why Division of Outlook data File Becomes Necessary?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>There are many reasons due to which Outlook data file division becomes necessary. Here, we are mentioning a few major ones:<\/p>\n<ul>\n<li>Because of huge size of PST file, the performance and speed of Outlook program begins to slow down.<\/li>\n<li>Large Outlook data file when exceeds its fixed limit makes data inside Outlook file accessible.<\/li>\n<li>If Outlook file run out of storage issue, it denies storing data items.<\/li>\n<li>By division of Outlook file, chances of corruption can be reduced.<\/li>\n<\/ul>\n<p style=\"text-align: center;\"><strong><a class=\"maxbutton-1 maxbutton maxbutton-download-now\" target=\"_blank\" rel=\"nofollow noopener\" href=\"https:\/\/www.pcinfotools.com\/dl\/split-pst.exe\"><span class='mb-text'>Download Now<\/span><\/a> <\/strong><\/p>\n<h3><span class=\"ez-toc-section\" id=\"How_can_I_Divide_the_PST_File_of_Outlook_into_Smaller_Files\"><\/span>How can I Divide the PST File of Outlook into Smaller Files?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Microsoft Outlook does not give you any option for dividing PST file. But many alternate ways are offered to manually divide Outlook PST file.<\/p>\n<ol>\n<li><strong>Mailbox Cleanup Tool<\/strong><\/li>\n<li><strong>Import\/Export wizard<\/strong><\/li>\n<li><strong>Move to Folder option<\/strong><\/li>\n<li><strong>Expert Solution<\/strong><\/li>\n<\/ol>\n<h3><span class=\"ez-toc-section\" id=\"Method_1_With_Mailbox_Cleanup_Tool\"><\/span>Method 1. With Mailbox Cleanup Tool<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>This is a professional inbuilt option in MS Outlook to reduce size of mailbox and this works in all Outlook versions like 2019, 2016, 2013, 2010, etc.<\/p>\n<ul>\n<li>Run <strong>Mailbox cleanup<\/strong> utility<\/li>\n<li>Go to<strong> File<\/strong> menu<\/li>\n<li>Then, go to <strong>Tools <\/strong>and choose <strong>Mailbox cleanup<\/strong><\/li>\n<li>Go to View Mailbox size and then click <strong>OK<\/strong>. Find items older than find larger items and find items smaller than. View deleted items size, empty deleted items folder and so on.<\/li>\n<\/ul>\n<p>To remove duplicate messages, use conversation cleanup.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Method_2_With_ImportExport_wizard\"><\/span>Method 2. With Import\/Export wizard<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Import\/Export wizard of Outlook will also help users in import and export of data items.<\/p>\n<ul>\n<li>Open Microsoft Outlook and go to <strong>File<\/strong> tab<\/li>\n<li>Go for <strong>Account Settings<\/strong> and then choose <strong>Account Settings<\/strong><\/li>\n<li>In <strong>Data Files<\/strong> tab, hit <strong>Add<\/strong><\/li>\n<li>Enter PST file name and create new PST file.<\/li>\n<li>Hit <strong>Import\/Export<\/strong> option in <strong>Open &amp; Export.<\/strong><\/li>\n<li>Select <strong>Export to file<\/strong> option and hit <strong>Next<\/strong> to proceed.<\/li>\n<li>Select <strong>Outlook file .pst<\/strong> and hit <strong>Next<\/strong><\/li>\n<li>Choose folders you want to save and hit<strong> Next<\/strong><\/li>\n<li>Browse location for saving PST file and hit <strong>Finish<\/strong><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Method_3_Move_to_Folder_Option\"><\/span>Method 3. Move to Folder Option<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>One of the best manual processes is Move to Folder option that will reduce size of Outlook data file.<\/p>\n<ul>\n<li>Launch the Microsoft Outlook and Hit first tab, <strong>File <\/strong> Then, click on <strong>Account Settings<\/strong> and then again go to <strong>Account Settings<\/strong><\/li>\n<li>Go to section <strong>Data Files<\/strong> and hit<strong> Add<\/strong> button to add new PST file.<\/li>\n<li>Open <strong>Outlook profile default PST<\/strong> file and choose things to move into new PST file created in above step.<\/li>\n<li>Choose <strong>Copy to Folder<\/strong> from Move menu<\/li>\n<li><strong>Select PST file<\/strong> to move desired data items from default PST to new one.<\/li>\n<li>Delete duplicated items from default PST file to minimize its size.<\/li>\n<\/ul>\n<p><strong>Note: <\/strong>The three manual methods are discussed to split large Outlook PST file into smaller files.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Advantages_of_Manual_Methods\"><\/span>Advantages of Manual Methods:<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li>It is fully free<\/li>\n<li>Effective to use<\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Drawbacks_of_Manual_Methods\"><\/span>Drawbacks of Manual Methods:<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li>If the PST file is huge in size, it will take much time. It can even take hours to complete the task.<\/li>\n<li>Technical knowledge and expertise is required to understand manual solutions.<\/li>\n<li>Microsoft Outlook configuration is mandatory for using manual methods.<\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Method_4_Split_Outlook_Data_File_With_Automated_Program\"><\/span>Method 4. Split Outlook Data File With Automated Program<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Another way of splitting an Outlook data file is to use third-party Split PST Software. This is a significant solution to split up PST files without an Outlook installation. Using this program, you can <a href=\"https:\/\/www.pcinfotools.com\/pst-splitter\/\"><strong>divide large Outlook data into smaller files<\/strong><\/a> based on size, folder, and year.<\/p>\n<p style=\"text-align: center;\"><a class=\"maxbutton-2 maxbutton maxbutton-buy-now\" href=\"https:\/\/www.pcinfotools.com\/order\/split-outlook-pst.html\"><span class='mb-text'>Buy Now<\/span><\/a><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Steps_to_Divide_Heavy_PST_File_Without_MS_Outlook\"><\/span>Steps to Divide Heavy PST File Without MS Outlook:<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ol>\n<li>Install and Launch the program to divide huge size PST file.<\/li>\n<li>Click on<strong> Browse<\/strong> button and <strong>add target PST<\/strong> file to split.<\/li>\n<li>View all folders of Outlook PST file on the screen. Hit <strong>Next<\/strong> button.<\/li>\n<li>Choose <strong>size, folder or year<\/strong> option for splitting PST file.<\/li>\n<li>Set path to save the resultant PST files after splitting.<\/li>\n<li>Press <strong>Split Now<\/strong> button and this successfully divide your huge Outlook file into smaller files.<\/li>\n<\/ol>\n<h3><span class=\"ez-toc-section\" id=\"Benefits_of_Using_Expert_Solution_to_Divide_Oversized_Outlook_Data_File\"><\/span>Benefits of Using Expert Solution to Divide Oversized Outlook Data File<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li>The third-party software gives you instant results by dividing any huge size Outlook data file.<\/li>\n<li>You have options to divide PST file into smaller files by folder, year and size.<\/li>\n<li>This program permits splitting PST data file without presence of Microsoft Outlook.<\/li>\n<li>This utility display Outlook email folders with complete details.<\/li>\n<li>This utility is fully workable with all versions of Microsoft Outlook.<\/li>\n<li>This software allows safe splitting of Outlook data file with full accuracy.<\/li>\n<li>A free copy of the automated program is available for examination purpose.<\/li>\n<li>This professional tool is fully error-free and smart to provide you exact data in various PST files.<\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Conclusion\"><\/span>Conclusion<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>As stated above, there are numerous methods for dividing large size Outlook data file into parts. In this technical guide, we have explained many manual ways and an automated program for you comfort to deal with large Outlook data files. You can analyze yourself that manual methods are not direct, they are only temporary solutions. But the professional solution is the perfect option for division of any large Outlook data file in few clicks. You can even examine the program with free trial and ask our support team for any help regarding this topic.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Summary: This blog highlights how you can divide large Outlook PST data file using manual and professional ways. This post also focuses on solutions to divide PST file without Outlook. The large mailbox of Outlook you have, the more problems you face. Many email clients including Microsoft Outlook has maximum storage size for Inbox. Once&#8230;<\/p>\n<p class=\"more-link-wrap\"><a href=\"https:\/\/www.pcinfotools.com\/blog\/divide-large-outlook-data-file-into-smaller-files\/\" class=\"more-link\">Read More<span class=\"screen-reader-text\"> &ldquo;Divide Large Outlook Data File Into Smaller Files With Best Solution&rdquo;<\/span> &raquo;<\/a><\/p>\n","protected":false},"author":6,"featured_media":554,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[21],"tags":[],"class_list":["post-550","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-split-pst"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.9 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Divide large Outlook data file into smaller files with best solution<\/title>\n<meta name=\"description\" content=\"Check out ways to divide large Outlook data file into a smaller file. 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