Summary: No organization on the planet can function without email communication. They use either cloud-based or a desktop-email client. If you use a desktop-email client and want to open its data without installing the application, you can use a third-party viewer utility.
There are times when organizations receive a file format that their email client does not support. In this case, they must choose between a conversion utility and a third-party viewer. A professional file viewer can be used to view data from a non-supporting file format. A conversion programs is useful to view and modify the data of a non-supporting file format.
Let’s Try to Understand the Situation with Queries-
“We are a small organization using MS Outlook to manage our emails. However, we have received multiple MBOX files from one of our clients. We want to access them on MS Outlook and make necessary changes on these files.”
In this query, if the user wants to open and modify MBOX files on MS Outlook, they can use a conversion program that allows conversion of MBOX to PST.
“I am a user of Thunderbird. I work as a freelancer. Recently, I have received a PST file. Since PST doesn’t support Thunderbird, what should I do? I only want to view the content of the following file.”
In this situation, the user can use a PST viewer. A PST viewer allows you to view a PST file without downloading MS Outlook.
We hope that you can understand when one should use a viewer file rather than a conversion program.
Some Popular File Viewer Platforms
Pcinfotools Free EML Viewer
It is one of the most significant Free EML Viewer applications to view EML and EMLX files on your Windows system. It supports Windows 10, 8, and 7. Downloading the application is easy. It has an interactive interface. The app can provide the view of EML or EML files of any size. Hence, there is no file size objection. The app is bug free and provides a view of uploaded EML files offline. One of the primary features of the app is displaying data of more than one EML file. In other words, it displays data of multiple EML files with their attachments.
Steps to Download and Run the Program:
- Download and launch the app
- Upload EML or EMLX files on the software
- Get the preview of the uploaded EML or EMLX files
You can also convert multiple emails files OST files into various file formats by using its EML to PST Converter Tool.
(Note: You can only view, but cannot modify the data)
Pcinfotools Free MSG Viewer
The application Free MSG Viewer Tool displays previews of single and multiple MSG files. It is an independent viewer. It doesn’t require pre-installation of MS Outlook to display previews of the selected MSG files. The app is safe to use because it displays data offline. You can view each element of an email like CC, BCC, To, From, and Attachments. It doesn’t modify data and provides users one of the best file viewing experiences. The utility is lightweight to use on Windows 10, 8, and 7.
Steps to Download and Run the Program:
After downloading launch the program on your Windows system
- Select an MSG file or MSG files
- Get the preview of the selected MSG files
(Note: You can only view, cannot modify the content.)
Pcinfotools Free OST Viewer
Users often face trouble when it comes to opening an OST file to another system. With the help of the Free OST Viewer Tool they can sort out the issue. It displays previews of selected OST files on its preview pane. It displays entire content including, emails, contacts, notes, messages, events, and journals. The offline view is safe. You can view attachments with emails and their headers. The app doesn’t need prior installation of MS Outlook to view OST files.
Steps to Run the Program after Downloading:
- Download the app on your Windows system
- Upload the required OST files on the OST Viewer
- Get preview of each element- emails, contacts, notes, etc.
If you need to export bulk OST files into multiple file formats by using its OST to PST Converter software.
(Note: It provides only preview. You cannot modify the content.)
Pcinfotools Free PST Viewer
It is a significant Free PST Viewer application if you don’t want to take the subscription of MS Outlook and want to view its data without interruption. The app displays whole data of a PST file on your Windows system. It provides the preview of all folders and items of each folder. Furthermore, you can open each item individually to get the preview of all email attributes with attachments.
Steps to Run the Program after Installation:
- Open the application on your Windows system
- Upload the PST files that you want to get a preview
- Get the preview of the selected PST files
In any situation you required to export bulk Outlook PST files files into multiple file formats by using its Outlook PST Converter software.
(Note: You can view the uploaded file data but cannot modify it)
Conclusion
According to the frequency of email file format you receives, you can get the license of the aforementioned applications. Always use a professional utility to maintain the accuracy of your data.